Owner Relations

Your account must accumulate a minimum balance of $50.00 in order for a check to be issued.

You will need to contact the Owner Relations Department (contact info above). We require a Lost Check Affidavit, signed by you, the owner, in order to take appropriate action.

We offer the opportunity for our owners to receive their revenue/royalty payment via direct deposit (electronic funds transfer). Owners enrolled in our Direct Deposit Program receive check detail in pdf format free of charge via a secure Internet website 24 hours a day, 7 days a week. You will need to email the Direct Deposit request to ownerrelations@scoutep.com. Instructions will be sent to you in a reply email.

Electronic revenue check detail data will be provided online through our secure portal hosted by MineralAnswers.com. You can sign-up here and immediately access your statements, including both PDFs and digital details.

If you have any questions or need assistance getting your account setup, you can use the chat feature on the sign-up page for real time assistance, or email them at support@mineralanswers.com.

To protect your ownership interest, all address changes must be submitted in writing and include the owner’s signature(s) and your Owner Number(s)/Business Associate Number/Payee Number. It is important that you keep your address current with Scout Energy. If your address is not correct, your check will not be forwarded by the U.S. Postal Service and instead will be returned to Scout Energy resulting in your account being suspended. The form must be notarized and a W9 form is also required. Click here for an Address Change Form and W9.

If your name has changed, please provide us your change of name (from and to) with a copy of your marriage certificate, divorce decree (first page and signature pages), or any court document supporting the name change. If your address has also changed, please provide your new address as well, using the address change form. Including your Owner Number(s)/Business Associate Number/Payee Number is necessary to complete this process.

If the property has been divided by the divorce decree, the full decree is required and must be accompanied by a recorded conveyance document covering the property involved.

Please provide verification of Tax ID to be used with the Certificate of Name Change, Certificate of Merger, Dissolution of Partnership, or appropriate documentation required for changes in business name. This documentation must be recorded in the county where the property is located in order for us to change the owner name.

Provide a copy of the conveyance document properly recorded in the county in which your interest is located to:

Email : ownerrelations@scoutep.com

Fax: 214-292-9558

Mail: Scout Energy
Attention: Owner Relations
13800 Montfort Dr.
Dallas, TX 75240

You will need to notify us of the owner’s death and provide a death certificate. The interest may be suspended pending receipt of appropriate transfer documents. The requirements for ownership transfer due to death vary by state and are dependent on whether or not the decedent had a will and/or may require probate. Additional information can be found here Estate Instructions Check List. Please review and chose which box resembles your independent situation.

Provide an assignment or deed document of conveyance that has been recorded in the county and state where the interests reside. Be sure to provide an executed IRS W-9 form of the new payee(s) with your recorded documentation. Please mail all documents and forms to the following address:

Email : ownerrelations@scoutep.com

Fax: 214-292-9558

Mail: Scout Energy
Attention: Owner Relations
13800 Montfort Dr.
Dallas, TX 75240

Provide a copy of the Trust Agreement or Memorandum of Trust in addition to a conveyance document from the current owner of record into the Trust. These documents must be recorded in the county and state where the interest resides and mailed to:

Email : ownerrelations@scoutep.com

Fax: 214-292-9558

Mail: Scout Energy
Attention: Owner Relations
13800 Montfort Dr.
Dallas, TX 75240

General requirements for purchase or sale of interest are as follows: Changes in payment of proceeds are accomplished by providing Scout Energy a conveyance document such as a deed or assignment. The conveyance document must be recorded in the county where the properties are located. The recorded copy provided must contain a legible registry number and/or book/volume and page. All signatures must be signed in the presence of and acknowledged by a Notary Public. The legal descriptions must correctly describe the properties being conveyed. The effective date must be listed if different from the document date; all dates must be legible.

Note: Supporting document(s) granting authority to an Agent or Attorney-In-Fact must also be provided. If the document is being acquired/transferred by Guardian of a minor child/person, provide a copy of the document appointing the Guardian along with the court order authorizing the sale of the property (certain restrictions apply to minors).

You will need to provide a copy of the applicable portion of the Trust document that identifies the successor Trustee, the duties and power of the Trustee, and the circumstances leading to the replacement of the Trustee. Let us know if there is a change of address. Mail these documents to:

Email : ownerrelations@scoutep.com

Fax: 214-292-9558

Mail: Scout Energy
Attention: Owner Relations
13800 Montfort Dr.
Dallas, TX 75240

IRS regulations require payors to withhold 24 percent of the gross proceeds from any payee who has not provided a Social Security Number or Employer Identification Number. To provide a Social Security Number or Employer Identification Number, Form W-9 may be downloaded here. Completed and mailed to:

Email : ownerrelations@scoutep.com

Fax: 214-292-9558

Mail: Scout Energy
Attention: Owner Relations
13800 Montfort Dr.
Dallas, TX 75240

When Backup Withholding or State Income Tax Withholding is made, the amount will be reported on the Form 1099 for the year and the payee may claim credit for it when the appropriate income tax return is filed.

This column includes but is not limited to costs associated with gathering, transporting, dehydrating, and processing oil and gas.

Occasionally adjustments must be made on revenues previously paid to you. When this occurs, the original payment is reversed and the new amount is paid. These negative amounts must be subtracted when calculating your total. These adjustments become necessary for various reasons such as: we were originally provided incorrect production figures (volumes) or pricing from the transporter or gatherer of production and need to correct that information, production may be allocated incorrectly and must be corrected, or a tax rate may have changed. We make every attempt to properly account for the volume and the price in accordance with your Lease Agreement and state statutes. When a correction is necessary, it could result in a negative or positive effect on your check.

Several factors contribute to the variance of your check total. Changing market conditions will cause the price to fluctuate. Mechanical problems, operational problems, routine maintenance, and even weather conditions may cause a well to have some downtime. As properties age, there is a normal trend for production to decline. Prior period adjustments will cause the total amount of your check to change. In some states Ad-valorem tax deductions may have been applied. If you feel that there is a problem with your check, please contact Owner Relations (contact information is at the top of this page).

This should only occur when a reimbursement of severance tax or other deductions has occurred. In certain states there is a tax allowance for wells that have a high cost for drilling and producing. When this reduction is allowable, we reimburse the owner for severance taxes that have been withheld.

Payments may differ for several reasons: One owner could have Federal Backup Withholding taken from their check, or Non-Resident Tax Laws may create a difference. The difference could also occur due to the rounding of decimal interests, or one owner may be setup with a different minimum check threshold. A family member could also have additional interests in other properties. Please remember that it is our policy to not discuss any other owner’s interest even if they are a family member for security purposes.

Payment is made as soon as complete title information is received, but not later than the terms of the lease or state statutes allow.

Scout Energy cannot provide an appraisal as the value is a matter of opinion.

All states have laws that require the reporting of unclaimed funds belonging to owners who cannot be located. You will need to contact the applicable state(s) to reclaim funds that have been escheated and belong to you. A website you may find helpful is www.naupa.org (National Association of Unclaimed Property Administration).

1099 Forms are required by law to be mailed out by January 31st. If you have not received your Form 1099 within two weeks after that date, you may contact Owner Relations to receive a duplicate. The duplicate will be faxed or mailed only.

The amount required by IRS to be reported on the 1099-Misc Form is the gross amount of your checks (before taxes or other deductions). Your 1099 gross amount should agree with the YTD (year to date) totals.

If you have more than one owner number, you will receive a Form 1099 for each owner number account.

You need to be sure that we have your current address and tax identification number. Forms to correct either of these are available for you on this website.

Duplicates can be provided to you by fax or mail, should you misplace your form. Please contact Owner Relations (contact information is at the top of this page). Please provide your Owner Number(s)/Business Associate Number/Payee Number and verify the mailing address.

Scout Energy cannot provide tax advice. You will need to contact your tax advisor regarding questions concerning your tax return.

Changes will be made when you submit the required documentation to Owner Relations, contact information is above.